Decision in Microsoft Case Could Set Dangerous Global Precedent, Experts Say

Wednesday did not turn out to be such a good day for the global software distributers, Microsoft, when the US government decided to sue the company. If the verdict went sideways, then unequivocally, there would be a catastrophic global economic impact, as assessed by experts, as Hotmail and Yahoo were one of the earliest e-mail clients.

All this was propelled by none other than a Hotmail account which was said to be associated with narcotics. In an attempt to recover the contents of the account in an ongoing investigation, Microsoft refused, claiming that it would be a clear violation of the client service agreement. However, the Department of Justice argued that this is a clear “interference with an ongoing investigation”.

Moreover, experts and former employees of Microsoft feel that this would be a major loss for Microsoft, as the impact would lead to a major defection by European residents from Hotmail. He also argued that this would not only pose a threat to Microsoft, but other e-mail providers, as users would feel that their information is insecure and open to invasion of privacy.

So, what has been the response from similar companies? Amazon, Apple, and eBay among others clearly backed up Microsoft’s decision, as they felt that this would be a first time loophole to the government domination of civilian privacy. Nevertheless, it seems that the appeals and continuous support from other firms has not been as promising, since Microsoft has lost the case twice so far.

In their defense, Microsoft’s top lawyer, Brad Smith feels that should the government win the case, then it would make an example for other nations to following suit. He continues to argue that the government should not make the mistake or follow a one-time model, as in this case, without expecting other countries to follow their steps.

The trial is expected to come after the US Attorney General vowed to ensure that if this goes through, then the Department of Justice would no doubt be made the standard-bearer for any response to cybercrime. Along these lines, the Department of Justice has also been adamant and urges all the tech companies to come up with a backdoor option to allow the government to carry out investigations if need be.

Conclusively, this is a clear violation of digital laws and many feel that it would weaken the encryption mechanism and hence interfere with the safety of citizens.

Inspection of a Plant Stor

Bad Observations	Control Measures		Timescale
Hazards and Consequences	Immediate and Longer Term Actions
Fire Hazards- We observed plenty of lighted cigarette ends that posed danger to the store. If left on its own, this could make the whole store to burn down. Risk of fire	A ‘no smoking’ policy should be adopted in the entire store and staff should be given designated smoking areas which should be closely supervised. There should be a separate gas storage area as well.		ASAP 1 Month
Faulty Electrical Fan We saw some of the electrical appliances had been subjected to misuse hence causing electric faults on apparatus. Risk of electric shock or fault	Take action immediately to avoid accidents.		Immediate
Fire Fighting Equipment During our inspection, we observed inadequate fire-fighting equipment; we asked a worker regarding fire-safety measures; he told us that they use water pots to pour water on the fire, if any incident happen. Risk of fire; it will be difficult to tackle the situation in a case of fire	Purchase fire-fighting equipment immediately Arrange firefighting training sessions for the staff		Immediate 2 Months
House Keeping Rooms were a high fire risk area since many flammable goods were stored with minimal supervision. Difficult access to equipment and plant due to poor house-keeping arrangement Exposure to noise was also observed Risk of fire and risk of fatigue involved; deliveries could be delayed	Staff is required to setup its housekeeping facilities and create appropriate storage e.g. racking Dangers should also be discussed at sessions of training. Maintaining a proper house-keeping rules and workshop training Assessment of noise risk is necessary and after assessment, prevention measures should be used		One week 1 Month 1 Month 1-3 Months
Hazardous Substances No proper labelling was done in the chemical substances storage. We also observed that some of the staff didn’t know the safety measures of the harmful chemicals and other substances. They were asking seniors for the help. Risk of wrong chemical utilization or an outdated item could be used	It is important to identify and control risky substances. Rearrange all the chemical substances storage and staff should ensure proper labeling clearly. It is important to improve safety knowledge of staff with regard to the danger of the harmful substances as well as utilizing of PPE. A one day workshop should be arranged for all staff to improve their knowledge regarding chemicals and other substances. A training course should be arranged for staff to empower them with practical training on chemicals, pesticide and PPE. Appropriate PPE training per individual can reach to 40 USD or training cost can be reduced by conducting training through own staff; thus, cost could reduce to working time while training.		1 Week One-day 1 Month 1 Month
Working Practices We noted that some workers were using old techniques of gardening in the workshop. Up-to-date training courses are really important in management; so, the staff is required to attend updated courses to know the operational mediums, tools and implementing techniques of the day. Risk of delay in deliveries and waste of time involved	A one-day training course should be attained as soon as possible by all the staff. Estimated cost can reach to USD 150 per head. This expense can be reduced if the training, safety measure training is conducted by the company staff and safety advisors. Thus, the cost would be reduced to the staffs’ equivalent time.		1 Day 1-3 Months
Welfare Provisions Employees were smoking and drinking water at the workplace Risk of ingesting hazardous, fire and injury involved	A room should be provided for rest, preparing drinks or taking meals. This may attach with kitchen and empowered with various appliances. It should be well-ventilated to prevent fire smokes, etc.		1 Month
Plant Maintenance and use of Fixed plant like bench saw, lathe, band saw Lack of proper training and operating competence of workers observed Risk of electrical or other faults Poorly maintained plant Risk of downfall in sales Workers handling everything by hand Risk of injuries from manual handling of plant	Tagging and testing electrical equipment should be done Wearing personal protective clothing Scheduling workshop inspection		1 Week 1 Week On a Monthly base
Use of chemicals like Degreasers, lubricants and coolers Incompatible chemicals stored together Risk of lead to explosions, fires and release of toxic fumes Chemicals were used in unsuitable containers Risk of any damage Physical contact with chemicals was also observed Risk of injury	Risk assessment in determining where chemicals are delivered Securing of gas cylinders Use of appropriate protective clothing Storage of chemicals in smaller containers Risk assessment of where chemicals are delivered		1 Month 1 week 1 Week 1 Week
Welding Manual handling of welding equipment Risk of injury Fumes, hot metal burns were also handled manually Risk of injury	Have a dedicated welding bay Checking and maintaining of welding equipment and having trained operators Having a trained operator Unearthing welding equipment should be installed		1 Week 1 Month 1 Month 1 Month
Use of mobile plant like overhead crane and other devices used for lifting. Risk of injury Inappropriate safety measures like emergency stops were also observed Risk of muscle pull or other injuries	Preoperational checks should be done This practice should be stopped immediately		Monthly Immediately
Better Safety Measures Observations
It is observed that the workplace was clean and everything was on its spot. All tools and equipment were properly placed at their exact places.		More attention is required Inspections should be done on a monthly basis	ASAP On a monthly basis
It is also observed that the atmosphere of the workshop was up to the mark. Air quality was good and dust was controlled properly. Staff used vacuum cleaner for indoor places, and sweeping and water wash-down for outdoor places, whereas for the inaccessible places, staff used ‘blowdowns’/compressor.		Safety measures should be observed to prevent dust from the shop and workshop. Dust can damage equipment or can reduce the life of the tools, so, cleaning should be done on a daily basis	Immediately On a daily basis
We noted that power is usually disconnected before any adjustments can be made to the power tools. We also realized that any energized equipment is not serviced. This is a safety workshop measure.		Staff should put more attention on this safety measure, as this, not only save the employees from any danger, but also will save the energy Sensors should be used to power off the ‘ not in use’ equipment and tools	Immediately 3 Months
Another positive aspect that we noted is that while working on the machines, the workers did not wear loose fitting clothes, gloves, dangling jewelry, neck ties or baggy sleeves that could be entangled in the tools or be an obstacle during the work.		A supervisor should check the clothes of the staff on a daily basis Proper uniforms should be provided to the staff	Immediately 3 Months
As we were carrying out the inspection, one of the workers came to report an accident that had occurred to the head of the division, who immediately directed the appropriate first aid measure. This was a positive action as we verified that accidents are promptly reported and acted upon.		All safety measures should be observed in the shop and workshop to avoid any accident. A standby ambulance should be available every time to transport any patient to the hospital	ASAP 6 Months
We noted that as workers carried out their duties, the tool guards and safety measures were kept in place and not removed.		A supervisor should check this on a daily basis A safety audit should be done to verify and recommend safety guards and tools	Immediately 3 Months
We noted that workers took suitable fire prevention precautions when work generated sparks or heat, flames or flammable liquids such as work on a plant pot or container.		Firefighting tools should be installed at all important places Water sprinkler system should be installed	ASAP 3 Months
Another observation was, the work-area mats and clothes were clean and without sticky tapes. As well as soiled and dirty clothes and other useless items disposed of appropriately.		A supervisor should check this security measure on a daily basis	On a daily basis

Introduction

We carried out an inspection at the Plant’s Store and Workshop on 10^th March, 2016 at about 11.00 am. Incorporated in this report are the issues that came up while doing the inspection. This company is ISO 9000, 9001 and 14001 certified with regard to the management of the environment and is following a perfect approach. This report addresses hazards related to the Plant’s Store and Workshop, and also includes recommendations that may minimize the likelihood of these hazards reoccurring. The inspection concerns internal matters and factors that are linked to this project. The major activities in this inspection include controlling, monitoring and evaluating hazardous activities being conducted during this project’s execution. The Plant’s Store and Workshop is used for repairing the mechanical failures of all company machines and plants in the workshop, where all the stock and tools are kept. There is one watchman at the store and six other fitters at the workshop which consists of:

i)                    A workshop area with hand and mechanical tools such as hydraulic jacks, Spanners, welding equipment, garage pits and other tools together with many other hazardous items such as solvents and oils.

ii)                  A storage area for workshop and company materials, including safety tools and equipment such as forks, hand shovels and PPEs.

iii)                A store keeper area, with a computer station and small desk.

During the period of inspection, a few activities were going on; hence, the recommendations and observations that are included in this report are solely on the observed conditions and workplace.

The purpose of carrying out this inspection was due to an increased number of incidents and accidents reported from the same area. The standard of health and safety was generally found to be lacking. During the inspection, there were a number of deficiencies observed that showed general slackness in the area of supervision and work practices.

Executive Summary

The Plant’s Store and Workshop is a well-executed and effective system of management. Health and safety are well-managed. Nonetheless, there are points that came to our attention during the inspection. According to the inspection, it was established that health and safety were lacking in five major areas. The store has a few main indicators that require immediate attention and there are also long-term objectives that need to be met in order to ensure that the project’s quality is achievable. Occasional injuries and death of workers may also be minimized if suitable measures are taken to rectify the audit issues that surfaced during the inspection. This report is in compliance with the 1992 Regulations, Workplace breaches (Health, Safety and Welfare), the 2002 Control of Hazardous Substances to the Health Regulations and the 1990 Environmental Protection Act, as well as the 2005 Fire Safety Regulatory Reform. In the case that the breaches are not resolved, legislative issues may result, including criminal prosecution as well as the subjection of the organization to substantial fines

Major Findings of the Inspection

Fire Safety

Stores are generally considered to be of moderate fire risk, as fires usually occur due to carelessness and unknown arson attacks.

We noted careless discarding of smoking materials, particularly if allowed to get in contact with flammable materials. There were plenty of litigarette ends that posed danger to the store, as if these are left unattended, may result in the development of a fire sufficient to burn down the premises. As such, a ‘no smoking’ policy should be adopted in the entire store, and staff given designated smoking areas, which should be closely supervised.

Faulty Electrical Fan

We noted that electrical appliances had been subjected to misuse, resulting in electrical faults on apparatus due to a lack of regular servicing. Therefore, all electrical equipment should be annually tested, and all staff should be kept informed of the possible dangers associated with various types of equipment.

Part of the plastic cover is broken and there are parts that are accessible to touch. In case such a situation arose, then accidental electrocution can arise with possible fatal consequences. Action should be taken immediately in order to avoid the possibility of accidents and subsequent loss of time and possible compensation awards and increased insurance premiums.

Fire Fighting Equipment

We noted that there was no adequate fire-fighting equipment. When using items such as gas torches, blow lamps, metal angle-cutters and other apparatus that can cause a fire, it is important to maintain a high degree of supervision.

House Keeping

We noted that the store rooms were a high fire risk area, as many flammable goods were stored there with minimal supervision. We also noted that there was difficulty in accessing plant and equipment as a result of the poor arrangement. There was a lot of noise exposure. As such, there should be improved housekeeping, and all stores should be kept as tidy as possible so as to minimize risk. This is also applicable to the premises at large. Dangers should also be discussed during training sessions.

Hazardous Substances

We noted the lack of PPE materials, which may lead to eye trauma and harm, especially when the filling takes place in the absence of proper eye protection equipment. Moreover, the chemicals are stored in unlabeled bottles, which, if incorrectly used, may result in serious injury.

Welfare Provision

We noted that there was no adequate place for drink preparation, as well as no smoking and drinking areas. All these should be improved by the refurbishment

Escape Means

Emergency exits should be installed, and it should be guaranteed that they stay accessible and unhampered. Work zones that are above ground or subterranean, should provide exits to ground-level in all possible locations. It is vital that escape routes offer access to a protected area where individuals can gather and be represented.

Conclusion

From the inspection carried out, there is a need for general improvement in regard to health and safety measures. I would recommend that there be a greater awareness of safety measures, which would help to eliminate most of the issues that were identified today. I would therefore suggest that the company invest in employees by providing safety awareness training for each and every employee. This would help to improve inspection and maintenance routines, and eliminate many of the lazy and careless practices that may occur. I would suggest that the benefits of such an investment would improve work practices, enhance efficiency, minimize accidents and improve morale at the workplace.

All the above observations require immediate attention and action in order to minimize the risk of accidents and ill health in the store and workshop, which will consequently result to better productivity and motivation. These improvements will help to reduce direct and indirect costs associated with any accidents that may occur.

All staff should attend to a one-day training course regarding workshop safety, and safety awareness issues that were identified during the inspection should be made known to every staff member. Having a greater awareness with regards to safety issues would have a great impact towards eliminating most of the issues that were identified today.

Occupational health and safety is an issue that needs proper management. Failure to take heed of this report would result in the company facing law enforcement action due to a breach of the legislature. Moreover, if this report is ignored, it will affect the company’s image due to the losses and accidents that may take place and regrettably, it will affect the development of the business, which may result in greater difficulty in acquiring more projects and contracts.

Any court case is capable of drawing adverse publicity on the company and this may erase all the good work that the company has done in building up the client base and which may in turn affect orders in future. This could even threaten the company's existence or even its future profitability. Senior managers are required to be mindful in such countries as UAE and UK since there is the potential of being charged with manslaughter in case you engage in an accident that relates to work which may result in the death of a worker or any other person affected by working activities.

Management is required to investigate accidents and when there is time loss from work, they have to reorganize work- loads and at times training and retraining has to be done. All these have got own impact on the organization.

Accidents resulting from personal injury usually cause pain and suffering to the victim. More serious accidents may affect a wider circle of friends, workmates and family. Witnesses of serious accidents also cause trauma. People have got every right to be protected from hazards at the place of work and managers have a right of ensuring that this protection takes place.

Time Management - How Productivity and Self-Discipline Will Get You Rid of Procrastination, Save Time and Set You Free

Introduction

Thanks for choosing and downloading this book. This book is a great guide that helps you simplify your life with time management techniques. The book contains an amazing content with number of tips and methods that have been fantastically described and offer you great assistance in increasing your productivity levels.  This book contains proven steps and strategies to make small changes in your everyday work routines and make a significant and positive change in your life. The book contains the advises made by great people about time management as it is one of the most important aspects of everyone’s life especially in today’s busy world where one has to perform multiple duties at the same time. After reading this book, you will be a changed person with great enthusiasm to change your life towards a positive and successful path of your life. The book encourages you to optimize and focus on your own resources to have a better professional as well as personal life. Once you read this book, you will definitely want to apply the given advices in your practical life. You would really want to suggest it to your friends and family to encourage them to change their lives as well. In this way, this book is a life changer. I hope that you would love the book and its content.

Time Management Tips

        I.            Make records and lists

For those people that don’t finish all the job that they need to do, lists are an ideal way of getting all those things that need to be done out of your mind and onto a piece of paper. Once you have written them all down you can start to organize and prioritize them.  One approach to do this is to label them as

·         "A" tasks, which should be completed immediately

·         “B” tasks, which should be completed that week; and less important

·         “C” tasks, which essentially need to complete at some point in the following six months.

      II.            Unplugging your Internet

Simply unplugging your Internet connection during the time when you do not need it helps you to save many hours. Some strategies might not be for everybody but one is great for everyone.

Advices:

·         If there are things you have to look up on the Internet, save them on a list and search for each of them only once. 

·         When you are not working, turn off the ringer and text notification on your mobile phone for everyone, with the exception of work colleagues, family and very close friends. 

    III.            Be careful with individuals who suck up your time.

Are you fed up with the colleague who are bad performers and try to distract you from your work? If yes, then those people who take up a great deal of your time must be dealt with cordially but they must be told to respect your timetable.  Make sure they understand that you are busy and that you cannot assist unless it is a crisis situation.   

Advices:

·         You will probably also have to have a conversation with them about what constitutes a crisis situation. 

·         Manage your own tasks first; do not be tempted to help them before completing your own tasks.

Example:

Let’s say, if the door of your office is constantly open, individuals will always be strolling through it. Try to close that door and give instruction to everyone that they don’t let the door open once they leave your room.

   IV.            Realize your time is valuable

There's a simple formula to show you that your time is indeed valuable. 

Calculate:

Take your gross income for the year and divide it by 1760.  This will give you a rough idea of what your hourly rate is.

Fact:

Considering that individuals work at most for 33% of a work hour, increase that number by a factor of three.  Now you will realize that your time is truly valuable. You must treat and manage it that way.

     V.            Reduce your correspondence

Try to reduce the number of ways that you correspond with people.

Advices:

·         Pick one medium for your responses to contact irrespective of whether it's

·         telephone

·         calls

·         messages

·         social media

·         or email

·      Create a new telephone number or email ID and give that to your family and close friends only. 

·      After that, set up your holiday responders, voice message greetings, or auto text repliers using the old e-mail address or telephone number.  The message on your voicemail or e-mail auto-response must make it clear that you are no longer able to check those inboxes because of your present workload.  This can save up to 14 hours a week on e-mail alone. 

   VI.            Keep a log for a week

Keep a log that breaks your day down into 15-minute intervals. 

How to:

Write down everything that you do during the day and at the end of the week, you can analyze where you have invested your time during the week.

Results:

Now you can minimize all those interruptions that have eaten up your time and rather concentrate on those things that pertain to your objectives and interests.  

 VII.            Join what you do with your opportunity to your long term objectives

Many people spend a great deal of time on the internet.  This is rarely helpful and can distract you from your objectives very quickly.

Advice:

                Avoid using the websites that take up your most time such as social media.

VIII.            Attempt to accomplish something dynamic and physical consistently

Find time to exercise, in spite of the fact that it takes time, it enhances concentration, helping you to utilize your time more effectively and you also feel better about yourself.   A healthy lifestyle is the key to satisfaction in your day.

How to find time for exercise:

It is always advisable to either do the exercise in the early morning before going to office so that you can feel fresh all the day. If you have issues in getting up early in the morning, do it after the office so that you can have a deep sleep after the exercise.

    IX.            Turn the mobile phone off

Turn your mobile phone off while you are on work, and don't look at your emails, so that you are not distracted from your goals.  Many of the things can easily be put off and unless your job demands you be accessible by telephone and email throughout the day, set yourself a specific time when you manage messages, telephone messages, emails, writings, and social media.  All these distractions will simple waste your time and energy. 

For example

Keep the mobile off in the first phase of the day during the work and then switch it on during the break timings.

      X.            Stop procrastination

The basic rule of thumb for getting through all your tasks in the day is; Do the most important thing first, not the simplest thing on your task list.

Tips:

·         Take some time to prioritize your tasks. Then, try to do the important ones first then go for those tasks that are not so important or that can be done later.

·         It doesn’t mean that less important tasks are left undone. Always find time for such tasks as well.

·         You can also allocate time for each task so that you don’t waste time.

    XI.            Plan

Lastly, have a plan and know what you must complete every day.  Not only plan for each day, take a comprehensive view and plan for the next five years of your life. 

How to:

·         Spare some hours from your off days to plan out your week at work.

·         Similarly, you can plan out the entire month and then a year.

The Not-To-Do List:

Not-to-do lists are usually more compelling than to-do lists for getting finished. 

Reason of adopting this technique:

There is a straightforward reason to it: what one does not do figures out what he/she can do. Here are 9 troublesome habits that business people and office employees must work to remove.

I.            Try not to hold a cellphone all day

Take one day of the week and turn off your phone all day or better still leave it at home or in your car. 

Tip

Try doing this at the weekend and leave your phone at home when you go to a restaurant for a meal.  What will happen if you return a call and hour later?  What dreadful thing happened? The answer is simple; nothing.   .

II.            Try not to consent to gatherings or calls with no particular plan or ending time

There is no need to consent to meeting without proper plan.

How to

·         No meeting or telephone call should last more than 30 minutes. 

·         Meetings must have a strict agenda

·         The topics to be discussed should be clearly listed so everyone can come to the meeting fully prepared. 

III.            Don't over-speak with low-benefit clients

There is no absolute path to success but the fastest way to disappointment is attempting to please everybody.

Tip:

Critically examine your client base and determine that are the 20 percent that deliver 80 percent of the benefit, and who are the 20 percent that take up 80 percent of your time. Concentrate on the 20 percent that give you 80 percent of the benefit and for the 20 percent that waste your time and send them an email with new guidelines as:

·         visual cues

·         number of allowable telephone calls

·         email replying time

·         Least requests, and etc.

If they cannot accept this, then courteously direct them to another supplier.

IV.            Try not to check email continually — "cluster" and check at specific fix times

This is a very important point.  There is no need of checking the emails continually as it wastes a lot of your time and leads you towards producing undesirable outcomes at work.

Tip:

Set up an auto-responder that informs people that you will only check your e-mail two or three times a day. 

V.            Try not to answer calls from unknown telephone numbers

If you do not recognize the telephone number that is calling you, do not be tempted to answer it. 

Suggestion:

Consider using applications such as GrandCentral or Simulscribe to manage your calls. In this way, you can listen to a simple telephone message instead of getting bogged down in a long call from someone you do not know.  If the call is then business related you can answer when it is convenient for you. 

VI.            Try not to work more to alter overwhelming attitude— organize

When you do not have a plan, everything becomes important and has to be done immediately but this is simply not true. When you plan your day and prioritize your jobs, nothing can overwhelm you. Planning ensures that you complete all the important tasks as well as those tasks that you dislike but have to be done. The answer to the feeling of being overwhelmed is not to do more, it is to plan and organize properly so those things that are important to your job and career are done first.

Tip:

Make a list of tasks you are about to do and categorize them according to their importance. Then, put more focus on the important ones and try to complete those tasks first and then consider less important ones.

VII.            Don't do first email in the morning or last one during the night

Tackling your e-mail first thing in the morning has a tendency to disrupt all your plans for the day, just as tackling it last thing at night will disturb your rest.

Suggestion:

Try to do at least one of your important tasks first and after that g see your e-mail around mid-morning.

Why it is important:

When you put more effort in checking and responding the emails, much of your time is wasted. It is suggested that you must complete at least one task before checking emails so that you know that you have spent a quality time on one task and you feel relaxed somehow.

VIII.            Try not to let individuals ramble

When somebody calls you, avoid common phrases such as “How is everything going?”  Be assertive and use a phrase such as “I'm deeply involved with getting something done, however, what's going on?" Remember most of GTD is GTP — Getting To the Point.

IX.            Try not to anticipate that work will fill a void that non-work connections must be

Your work associates should not be your only companions.  Your colleagues should not be your just companions.

Tips:

·         Plan life and protect it pretty much as you would a conference.

·         Never let yourself know "I'll simply complete it this week. You must do work in tight hours so your per-hour productivity remains same and does not fall.

·         Complete the basic few things and get out.

·         Messaging all weekend is no real ways to invest the little energy and time you have in your life.

It’s hip to focus on getting things done, but it’s only possible once we remove the distractions. If you have trouble deciding what to do, just focus on not doing something. Different means, similar end.

X.            Make a timetable for yourself

If you have issues with time management, the most effective method to manage your time is to make a timetable for yourself. It must be a weekly diary with a page for each day.  The objective is to both take out and decrease interruptions that waste your time while ensuring you deal with yourself and work, the social life and close connections.

Suggestion:

By putting work and commitments into your plan you can stop them scattering and assuming control over your whole week.

Example:

For instance, any meetings, gatherings, or arrangements you need to do, do them on a Monday. Yes, Mondays are busiest and constant. But you have whatever is left of the week allow you to analyze and do.

Time Management in Social Events

Here's a case of two or three days from everyday plan while you are working on an emergency. It is understandable that this may not have any significant effect to those with office jobs, yet the general thought can be altered to manage any work routine and way of life.

I.            Turning off your phone

Consider unplugging and turning off your phone and putting it far away from you. 

II.            Allocate special time

Every day you must allocate time to gain some new and useful knowledge, to accomplish something physical, to complete work, to be innovative, to be outside, and to socialize.

Example:

The last hour (let say 4 pm – 5 pm) at the office is usually less productive. So, make it productive by learning something new. This is how you can make your last hours more productive.

III.            Plan your meals

Furthermore, every day you must have a different set lunch, either it is home cooked or delivered. You do not need to take the time to choose what to eat.

Example:

You can make a list of your favorite foods and give it to your maid or spouse and she can cook it for you. Paste that list in the kitchen so that the cook knows the schedule of your lunch. If you want to get delivered the food, you can make a list and keep it in your mobile phone and can order by simply viewing that list.

IV.            Friend’s gathering (Once a week)

A way to manage time to socialize is hosting a dinner or lunch gathering once per week. Weekdays are more suitable as everybody is available. There is another advantage of this that can make the presence of each of your friend as most of the people are busy on weekends. So, there won’t be anyone who is going to invite them on weekdays and this is why all of your friends must be free in weekdays after the office.

Tip:

a. Meet all friends at once

In the event of having seven friends and each one wanting time to see you, you could end up with your whole week wasted.  Rather arrange a dinner one evening and invite everyone at the same time or better still, choose a restaurant that everyone can afford and arrange to meet there.  Those one or two special friends can then find the time to be with you aside from a general gathering

Productivity & Creativity Tips

I.            Set short objectives

Developing a product or a business is a huge and overpowering task. Furthermore, the overwhelming feeling does not contribute to inspiration. To avoid feeling overwhelmed, break your day in to small pieces that you can cope with such as initiate one customer, compose one blog entry, or fix one problem.  When you reach this goalpost, you will be prepared to do another.

Example

Writing a book is a mind-boggling task; that is the reason some authors write only a few pages every day though some write many pages in one day.  Schedule each of your group gatherings on one day.

Suggestions

·         You need to carefully schedule all meetings. 

·         If you cannot arrange to have them all on one day, leave the other days for reaching your objectives.

·         Try to schedule them for first thing in the morning or last thing in the afternoon.  This will restrict their interference in your day.  

II.            Assume no one cares

Whenever keeping in touch with work, one must expect nobody thinks about you, you thoughts, the theme, whatever. In spite of the fact that you preferably understand an agony point for clients, expect they couldn't care less.

Example

If you’re arranging the task according to your suitability and preferences and you know it well that you are doing it right way then do not ever think of people around you that what would they say about you. You must be focused on work rather than what other people think of you.

III.            Set due dates with results

Things tend to take longer than you think if there is not set delivery date.  Everything takes longer than what you expect everyone of is realize that. But, maybe, when there's something enthusiastic about the line. Particularly in case you are starting as a side task, discover somebody to consider you responsible to your own particular courses of events.

Example:

Let say you are a sales person and you have a target of selling 100 units of mobile phones each month. You can simply divide the 100 unit into 4 weeks and then you can set a target to sell at least 25 units of mobile phone each week. You can further cascade your target by dividing it for each day so that at the end of the day you know whether you have achieved the target or not.

Suggestion

You can help your friends to adhere to their delivery dates if you offer a small reward to meeting the targets.  One can help friends to remain stick to their objectives by giving them a reward.

IV.            Shorten all your social commitments

Business people struggle to find time to socialize but it is important that you do so.  Rather than struggling to find the time to meet each friend individually, plan a dinner and get everyone together at the same time. The insecure way is the protected way

This cannot be taken much a tip as a motivation. It is just a quote from author Joseph Campbell. In any case, when you carry out work and you profit and you lose that job, it means at the end you lose the money and you don't have anything. You must pick enthusiasm, it really doesn't make a difference whether you profit or you lose since you are continually going to have your energy to be well. New companies are surely unreliable; however what is the option for you? A job with having life into another person's thoughts? Seeking after your dreams might be less dangerous than you might suspect.

Time Management Tool: RPM

When you have effectively understood the techniques to manage your time you will also understand that you have the power to accomplish your targets. Your success depends on action and what you are required to do. What encourage you regularly makes your experience of life. In any case, excessively numerous individuals trust that they don't have sufficient time to manage the time that can offer them some assistance with creating genuine, good results and accomplish their goals.

RPM is an abbreviation of?

The RPM stands for Rapid Planning Method, which is a result centered, energy driven, action plan for time management.

Why it is used?

This framework is used for a dynamic way of life and about seminars, a solid relationship and one’s prosperity. A huge number of business people have adopted this system to effectively face their own particular busy calendars and begin accomplishing more noteworthy objectives.

What RPM does?

The RPM framework concentrates on the outcomes and results you need then instructs you on why it's imperative to make reliable moves to accomplish them. When problems arise, RPM gives you the drive to complete and achieve the outcomes you desire.  

How does RPM help?

RPM intends to help you contemplate any objective and find a way to turn it into a reality.  It can help you to concentrate first on what it is you genuinely need, before helping you efficiently decide the best game-plan to accomplish it.

RPM Life Planner

If you have not grown or accomplished your objectives consider throwing out your to-do lists.  The issue with by far most of the time management systems that are available at this time is the error of concentrating on one particular inquiry: What one needs to do? With to-do lists, you are busy and mark off a lot of tasks but it can give an illusion of growth. If you have finished everything on your schedule and still felt like you haven't accomplished much you need to understand the difference between action and accomplishment.

Learning

With the RPM system, you can figure out how to:

• Move from an action to an outcome

• Replace your schedule with a successful day by day plan that expands your time and achievement

• Make an intense sense of reason, drive and satisfaction consistently

• Rise your level of efficiency

• Create a great activity plan to accomplish balance and gain predictable growth

• Regain conviction in every part of your life

• Manage your advancement, gain from past experiences and enjoy your achievements

The RPM will instinctively manage you through the RPM process and assists you in building up the important things to involve in the huge activity framework into your everyday life. Complete with great and convincing illustrations, helpful accessories and thorough structures, your RPM system might soon get to be the most important aspect of your life and success.

A Different View of Time Management Approach   

There is a different approach of time management which is a test to ordinary perspectives of time management. We do not generally require more time management but we rather truly need is thought management.

No Time to Get Work Done?

According to this time management approach, the issue is a sense that we have lot to do, and insufficient time to do it. Why do individuals say that there is no opportunity & sufficient time to complete their work? Since they have greater work load to do as compared to the work they assume they need to do. So consider what numbers of tasks are in your thoughts. Numerous individuals are pushed by the load of incomplete tasks, either deliberately communicated or approaching in their intuitive. From the unremarkable to the genuine, such tasks are inadequately characterized and uncertain. The psychological confusion of such tasks records makes it troublesome for us to legitimately oversee them, to organize, to meet due dates, or to finish them by any means. For whatever length of time that our minds are involved in confusion, it's practically difficult to deal with our considerations and in this way our task, appropriately.

Thought and Action Management

It is not time management we ought to be trying to adopt. What truly matters is thought management and also the way to deal with our activities. Time management begins with getting our observations out of our minds and writes them on a piece of paper. This is going to help you in two different ways.

·         Firstly, we get to understand what we are attempting to adapt to.

·         Secondly, at that point, this can be utilized as a springboard in order to begin making a move.

What thought action does?

Sometimes, the time management at work offensively influences by busyness. All things considered, maybe we can offer assistance. This approach incorporates some incredible tools to take back your time. This helps to:

•           Evaluate your time needs and deal with your activities.

•           Create adapting methodologies to dodge the constraints of busyness.

•           Handle the effect of other individuals' requests on your time.

•           Develop ways to deal with "completing things".

•           Assist other people to deal with the time.

Steps to Optimize Focus and Resources

Technology offers us some assistance with accomplishing big tasks in less time; however this similarly implies that laborers are accountable for expanding duties and tasks, and the outcome is a frequently overpowered workforce. Following are the steps to optimize focus and resources:

•           Take a note pad and tip each assignment asking for your consideration into note pad.

•           Develop on the result you need from everything. If you can check any of tasks from the list in just in two minutes, you must do it now.

•           Make reminders for all tasks in the list.

•           Review your undertakings week after week.

•           Having caught your works along these lines, "convey your consideration and resources fittingly".

Work and relaxation

In today's reality, yesterday's strategies simply do not work. The productivity of people is specifically corresponding to their capacity to get relax. Just when the minds of people are at comfort and their considerations are sorted out, they would be able to accomplish more productivity and discover their innovative potential.

 Conclusion

This book deals with one of the most important factors of today’s business life. This book describes about the productivity and self-discipline that helps to get you rid of procrastination, save time and set you free. This book has productivity & creativity tips, time management, the not-to-do list, and much more that all helps you to manage your everyday tasks and set yourself free. There are multiple approaches through which you can easily manage your work and that can help you to make your life easier. All you have to do is to make changes in your lifestyle and work related habits. Most of the suggestions given in the books are easy to adopt and takes no time, however their outcomes are significantly bigger. After reading this book, reader must be capable of performing better in his/her job or business as well as in his/her personal life. Managing the work well in time leads to have more free time that can enhance your ability to deal with private and personal life. This is a wonderful guide that leads to a prosperous life.